When a leading UK construction company came to Agency AI, their admin team was spending countless hours refining local authority bid questionnaires that never quite sounded like the same company. Different writers had different styles, valuable feedback from past submissions was scattered across folders, and company values weren't consistently reflected in the final copy. Bids took weeks to assemble, each one reinventing the wheel, with no reliable way to ensure hard-won lessons were actually applied to the next submission. We built an AI assistant that aligns every response with company policies, past feedback, and core values. The assistant doesn't replace the writers - it empowers them. It draws on everything the company has learned, challenges wording that doesn't match their brand, suggests improvements based on what worked before, and highlights gaps before anything goes out. The impact was immediate. The team produced stronger first drafts in minutes instead of hours. Voice and tone stayed consistent across every submission, regardless of who was writing. The AI became a trusted second pair of eyes, offering targeted, source-linked critique that made each bid faster to assemble, more on-brand, and better informed by past experience. Writers stopped starting from scratch and started building on proven approaches. The results were transformative. Bid quality improved, turnaround times dropped dramatically, and the company finally had a consistent voice that reflected who they really were. The AI became an essential part of the process, ensuring every questionnaire benefited from the collective knowledge of every bid that came before it. Each submission was sharper, each response more confident, and the company could finally compete at the pace and quality their expertise deserved.